Mobile Attendance

With the advent of technology, more organizations are now moving away from manual recording of attendance and the use of punch card towards biometric and mobile devices. Historically, only the big enterprises are able to adopt such system due to the high costs. However, as more people are using smartphones and such devices are also getting more sophisticated and cheaper, mobile attendance is becoming more popular now.

Mobile attendance is available either on a subscription or license basis. The choice depends on the size and needs of each organization. Many human resource management systems include mobile attendance as one of its modules and are fully integrated with other functions like Payroll, Leave and Performance. Many vendors are also hosting these systems on cloud so that one can easily access it from anywhere with internet.

So why is mobile attendance becoming the new norm? Let us look at the advantages of using it to better understand the logic for this new paradigm.

 

Benefits of using Mobile Attendance

1.    Mobility

With data and location enabled, smartphones can track an employee whereabouts via GPS location when he clocks in or out with his phone. Geo-fencing feature is also possible for those who are office bound. This is particularly useful for salesperson or delivery personnel who are always on the move.

2.    Productivity

Eliminate errors arising from manual entry and help to free up HR staff to focus on other more important tasks. With pre-scheduled work shifts, computation of work hours and overtime is automatically done and can be integrated with Payroll and Leave.

3.    Live Monitoring

Managers can keep track of their staff attendance via the software and better manage the operation of the business. Any lateness or absenteeism can be flagged up immediately for actions to be taken.

4.    Time Theft

Help company save money lost through lateness and early departure. Improves discipline amongst employees and also eliminate buddy punching with the use of fingerprint or facial recognition tools.

5.    Job Costing

Able to clock in and out for projects or jobs to enable tracking of staff costs. Can also set up by locations or departments for monitoring purposes. This is particularly useful in the construction industry to track various projects at work.

6.    Performance Management

This can be integrated with Performance module so that you can evaluate the employee punctuality and absenteeism.

7.    Save Money

Remove the need for punch card or biometric machines and also help to reduce the use of paper as most people owns a smartphone these days.

8.    Compliance

Avoid costly litigation arising from noncompliance of regulatory requirements due to inaccurate or inadequate record keeping of work hours or overtime. Audit trail of attendance records is easily retrievable from the system.